How To: Ensure Corporate Secretarial Service Compliance

With the plethora of corporate secretarial service providers and experienced professionals out there, the process of hiring one can be attained smoothly. However, the hiring process should not simply stop there. Business owners are advised to monitor the corporate secretary’s performance, in order to ensure that they are experienced enough to be able to accurately meet all legal requirements. Here’s how one can ensure corporate secretarial service compliance:

Basics

A staple requirement when it comes to providing corporate secretarial service, would be a proficiency in interpersonal skills, regardless of whether it’s written or verbal. Take a look at the way your corporate secretary conducts themselves- are they meticulous in the work they do? Are they able to conduct procedures independently and manage deadlines? Are they able to build up a good rapport with your shareholders and understand the structure of your corporation clearly?

Regulatory Services

Part of the corporate secretary’s responsibilities when it comes to providing corporate secretarial service to clients would be monitoring regulatory compliance. Your appointed corporate secretary should be able to ensure compliance by regularly maintaining statutory registers and records, reporting relevant statutory authorities in situations of changes in corporate structure or membership exchange, effectively prepare board resolutions, effectively prepare shareholders’ resolutions as well as record minutes in clear concise formats during board meetings. In addition, the corporate secretary should also be able to assist in company restructuring or cessation.

Keep an eye out on the corporate secretary’s performance by monitoring the quality of their preparation as well as their ability to pinpoint what has to be done when said situations occur.

Corporate Governance Services

Another corporate secretarial service corporate secretaries should be able to successfully cater to would be assisting processes that are related to corporate governance. These includes dispensing expert advice for corporation procedures, assisting with the development of company processes for corporate governance, assisting/advising on business registration or structure establishment, renewal or registration of representative offices, application for employment passes, and more!

Corporate secretaries should also be able to monitor the timely file returns with ACRA and draft routine resolutions on behalf of the corporation. The processes should be done without any errors so the business owner can focus on more pressing matters.

Quality corporate secretarial service is often represented with professionalism and quality in their work. A good corporate secretary should display a clear understanding of your business and continue to assists by offering valuable guidance in terms of your corporation’s governance or finance operations, as well as management process.